Administrative Assistant III Full Time NEW

ADMINISTRATIVE ASSISTANT III
City of Salina, Kansas
Police Department

Apply Directly with the City of Salina
Apply: jobs.salina-ks.gov

The Administrative Assistant III position plays a crucial part in supporting the Police Department through vital administrative support. This indispensable position ensures seamless operations, strengthens public engagement, & contributes to the overall security of the Salina community. This position embraces the excitement of optimizing workflows & sustaining accreditation standards within a balanced work-life setting. This opportunity allows advanced core departmental activities that meaningfully influence the welfare of our community.

Career Advancement: Training & Accreditation Coordinator

On-the-Job Training: This training program includes guidance on departmental policies, accreditation processes, & software systems. Participants will have the opportunity to learn about managing departmental files, organizing programs, & using specialized software for training & security. The program emphasizes skill development in critical areas such as data management, communication, & procedural efficiency. This structured training encourages a foundation for a long-term career with growth potential within the Police Department.

Duties:
·  Keeps & maintains departmental files for accreditation; researches, locates, & creates accreditation proofs of compliance; educates employees on accreditation process; participates in accreditations reviews & attends required accreditation training.
·  Assists with development & maintenance of policies & procedures; assists with administration of departmental accreditation, policy & training software system.
·  Assists with uploading & assigning training through departmental training software; monitors CPOST required training & adds training documentation for sworn officers.
·  Oversees one or more departmental security software systems including assigning permissions & issuing access to secure areas of buildings & grounds.
·  Provides backup for Public Safety Administrator including processing confidential information regarding personnel & proposed actions; processes departmental accounts payable & prepares forms.
·  Creates & maintains departmental forms, booklets, flyers, spreadsheets, presentations & related documents.
·  Assists in the organization of department programs; performs special projects as needed.
·  Handles office mail; screens phone calls; schedules appointments; maintains records for limited office funds; assists with program organization; performs assigned special projects.
·  May lead other administrative support workers.

Education:
·  High school diploma or G.E.D.

Experience:
·  Requires skills in typing, bookkeeping, computer applications & other clerical functions.
·  Four (4) years of progressively responsible clerical work with strong computer experience desired.
·  Type accurately at or above 40 words per minute.

Requirements: 
·  Must pass extensive background checks to include a Personal History Statement & computer voice stress analysis (cvsa).

Hours:
·  Monday – Friday.
·  8:00 a.m. to 5:00 p.m.

Work Type:
·  Light, exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.
·  Sits about 85 percent of the time.
·  Inside work in office setting.

Equipment:
·  Copy machine, adding machine, calculator, computer, scanner, tablet, folding machine, binding machine, laminator, telephone, fax machine & typewriter.

Starting Pay DOQ EOE:
·  $19.18-20.14/hr.
·  $39,894-41,891/yr.
·  Additional $1.50/hour paid for hours worked after 6:00 p.m. & before 6:00 a.m.

Paid Time Off:
·  48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).
·  96 hours of sick leave during first year.

Application Deadline:
• Until filled
• Important: To be considered, a fully complete application for employment is required.
• Apply directly with the City of Salina at jobs.salina-ks.gov

Tagged as: administrative, clerical, municipal, police department