Administrative Assistant III Full Time NEW

ADMINISTRATIVE ASSISTANT III
Salina Fire Department & Utilities Department
City of Salina, Kansas

Pay Range DOQ: $19.18–$20.14/hr.
Annual Salary: $39,894–$41,891

Apply Directly with the City of Salina
Apply: jobs.salina-ks.gov

The City of Salina is seeking organized, dependable, & service-minded professionals to fill Administrative Assistant III positions in both the Salina Fire Department & the Utilities Department. This is an excellent opportunity for someone who enjoys keeping operations running smoothly, supporting public service teams, handling a variety of office responsibilities, & serving as a helpful point of contact for employees & the public. These roles provide key administrative support to department leadership & help maintain accurate financial, personnel, operational, & departmental records.

What You’ll Do
As an Administrative Assistant III, you will perform a wide variety of complex administrative & clerical duties that require good judgment, confidentiality, accuracy, & initiative. Work is performed under general direction & offers significant opportunity for independent action within established City procedures.

Typical responsibilities may include:

• Processing confidential information related to personnel, operations, & proposed actions.
• Maintaining department files, records, reports, correspondence, charts, graphics, tabulations, & summaries.
• Preparing for meetings & hearings, including taking & transcribing minutes when needed.
• Processing accounts payable, payroll, financial records, operational records, credit card reconciliations, & departmental timecards.
• Preparing & mailing bills, notices, correspondence, & other department communications.
• Scheduling appointments, meetings, & facility use.
• Screening phone calls & office visitors while helping ensure quality customer service.
• Providing frequent assistance to City employees, officials, & members of the public.
• Maintaining & accounting for materials, supplies, inventories, & funds.
• Training new co-workers and, where assigned, supervising a small clerical staff.
• Assisting with emergency or storm-related activities & operating a two-way radio when needed.

Who We’re Looking For
The ideal candidate is someone who:

• Communicates clearly & professionally.
• Is trustworthy with confidential information.
• Enjoys serving the public & supporting internal teams.
• Can manage multiple priorities with accuracy & attention to detail.
• Is comfortable with financial, payroll, & operational records.
• Has strong computer, typing, filing, & organizational skills.
• Can work independently while following City policies & procedures.
• Brings a positive, helpful attitude to a busy public-service environment.

Minimum Qualifications
Any combination of education & experience equivalent to the following:

• High school diploma or G.E.D.
• Courses in typing, bookkeeping, computer applications, or other clerical functions.
• Four years of progressively responsible clerical work.

Work Environment & Physical Requirements
This is primarily an office-based position involving light physical work. The role generally requires sitting for much of the workday, frequent reaching & bending, use of standard office equipment, & the ability to lift or move light objects as needed. The position works mostly indoors in a controlled office environment with low exposure to hazards or infectious disease.

Why Join the City of Salina?
Administrative Assistant III employees play an important role in supporting essential City services. Whether assisting the Fire Department or Utilities Department, this position helps ensure that public safety, infrastructure, customer service, & daily government operations are supported with professionalism & care. If you are a detail-oriented administrative professional who values public service & enjoys being part of a team that makes a difference in the Salina community, we encourage you to apply. EOE

Application Deadline: Until filled
Apply Directly with the City of Salina
Apply: jobs.salina-ks.gov

Important: Uploading your resume through this platform does not complete your application. You must complete an application for employment directly with the City of Salina to be considered.

Contact:
Human Resources Department
Office: 785-833-8018
Email: human.resources@salina.org

EOE

Tagged as: administrative assistant, clerical, office