Log In
Sign Up
Davis Wright Tremaine LLP is looking for a Records Analyst to join our team in our Seattle office.
This is a temporary position lasting six to nine months, with potential to convert to a full-time opportunity for the right candidate.
This is an essential position that will require five day in-office. The primary responsibilities for the Records Analyst position are to provide services, support and maintenance of firm and client records throughout the records lifecycle. As part of the firm’s Information Governance department, primary responsibilities consist of preparing and printing folder labels, pulling and delivering files, and preparing files for off-site storage. Position requires certain physical capabilities in order to perform all tasks – see details below.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
Create folder records in the firm’s records management system following all quality check guidelines; includes preparing and printing labels, affixing labels to folders, and circulating and delivering new folders and/or labels to the requestor
Pull files from shelves and boxes, including checking out and hand delivering
Order boxes from off-site storage
Check in, reshelve or rebox folders
Maintain Records Center including, but not limited to, misfiles, shifting and archiving
Manage and assist legal and administrative staff with file archiving and sending files to off-site storage as needed
Ensure accurate inventory for all shelved and archived folders
Perform periodic electronic scan to update the circulation history in the records management system
Provide basic document interfiling support
Provide shredding support and services, including ensuring consoles are serviced regularly (or as requested), preparing materials for shredding vendor pickups and other shredding-related services
Coordinate with off-site storage facility to order and review files for disposition; track and maintain disposition documentation
Gather and perform review of files leaving the firm
Validate inventory of inbound files and assist with entry to the records management system
Assist with other administrative tasks; perform other records job responsibilities as assigned and needed
Join us if you have:
2+ years’ experience office experience; experience in a professional services firm a plus
Basic knowledge of legal records retention policies and practices
Demonstrated ability to use records management software or ability to learn quickly
High School graduate or GED equivalent required; college degree preferred
Knowledge of Microsoft Office software and experience working with various records preferred
Ability to handle moderately stressful situations in a calm, composed manner
Attention to detail and quality control
Customer service, analysis, troubleshooting, problem-solving and follow-up skills
Time management skills
Communication skills, both verbal and written, within all levels of a professional services organization, including interpersonal skills
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
Additional benefits include:
First Stop Health Telemedicine: Speak with a licensed physician or mental health counselor 24/7, consultations covered by the firm
TELUS Health Employee Assistance Program: Receive support with mental, financial, physical, and emotional wellbeing
Voluntary Pet Insurance
Milk Stork: Virtual lactation consulting, breast milk shipping and nutritional testing covered by the firm
Wellness Benefits:
Peloton App
Headspace App
Washington State
The hourly range for this position in Washington is $50,000 to $55,000 ($25.64-$28.21 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Paid sick leave is accrued on a biweekly basis at a rate of 1 hour per 30 hours worked. Temporary employees working at least 30 hours per week may be eligible for health insurance with an optional HSA, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, Healthcare and Dependent Care Flexible Spending Accounts, sick time, and an employee assistance program.
Davis Wright Tremaine LLP embraces diversity, equity and inclusion. It brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.
Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine—central to who we are and what we do. Our vision is to foster a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, a path to success. In order to support this vision, we request that you voluntarily provide the following demographic data. All self-reported demographic information is stored securely in a manner that is compliant with DWT’s privacy and security policies and is only accessible by authorized members of the Talent Acquisition and HR Departments; it is not shared with any of the hiring decision-makers.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com.
