Executive Administrator Assistant Full Time NEW

Key Responsibilities:

Calendar Management:
Maintain and manage the CEO’s complex calendar, including scheduling meetings, appointments, travel, and calls across multiple time zones.
Microsoft Office Expertise:
Create, edit, and format professional slide presentations in Microsoft PowerPoint. Advanced use of Word, Excel, and Outlook is essential for documentation, communication, and data analysis.
Meeting Coordination:
Prepare agendas, meeting materials, and take clear, actionable notes. Manage follow-ups and ensure all logistics are handled efficiently.
Luncheon and Event Planning:
Organize executive luncheons, board meetings, off-sites, and special events, often involving senior stakeholders and clients.
Expense Reporting:
Prepare and reconcile expense reports accurately and in compliance with company policies and procedures.
Travel Management:
Coordinate detailed domestic and international travel, including itineraries, accommodations, and logistical support.
Communication Support:
Draft and review professional correspondence, handle sensitive information confidentially, and act as a liaison on behalf of the CEO.
Administrative Support:
Provide general administrative tasks such as document preparation, filing, and office organization. Serve as the first point of contact for internal and external stakeholders interacting with the CEO’s office.
Qualifications:

Minimum 5+ years of experience supporting C-level executives in a fast-paced environment.
Expert-level proficiency in Microsoft Office Suite, especially PowerPoint, Outlook, Excel, PowerPoint and Word.
Outstanding organizational and multitasking skills with high attention to detail.
Excellent communication skills, both written and verbal.
Strong interpersonal skills with a professional, diplomatic demeanor.
Proven ability to handle confidential information with discretion.
Self-starter with a proactive and flexible approach to tasks and challenges.
Preferred Qualifications:

Previous experience in the aerospace, defense, or technology sector.
Familiarity with tools such as Emburse, Zoom, Microsoft Teams, and SharePoint.
Bachelor’s degree or equivalent combination of education and professional experience.

Tagged as: aerospace, defense, manufacturing